Now, didn't those few sentences sound authoritative? That's because I used more precise words. Also, I did not write how I talk. This is a key concept. Never, ever write like you are having a casual conversation with your mom! EVER!
This means, don't write this:
"Hey Cool Company, Inc. I wanted to know if you would be super cool and send me some free stuff? That would be super awesome!"
-This style is way to casual. If you are sending an email to a super cool brand, like Beats, then maybe lay off the professional approach. Still, do NOT sound pushy, expecting, spoiled, etc.)
"Good morrow to you, Cool Company Incorporated, I wast wondering if 't be true thee could sendeth me free stuff? I would greatly appreciate t. Thank thee!"
-This style is Shakespeare, you doofus! No one talks like that. Point is, don't over due the professional talk because it makes your selfish intentions incredibly obvious.
...but like this:
"Dear Cool Company, Inc. I would like to know if it's possible for your company to send me free stuff? I would greatly appreciate it."
-This style uses everyday language correctly and more precisely, and is a lot more easier then cracking out the Thesaurus to sound more professional.
So, now that we got past the tone, let's look at some essential phrases.
Opening Sentences
- Dear ...,
- Hello ...!
- My name is...
- I enjoy your...
- I think your... is wonderful!
Body Sentences (The stuff in the middle that elaborates your point)
- Your company is very generous/amazing/wonderful/impressive
- Your ... is very useful
- I used ... the other day (pick anytime in the past)
Conclusion
- Thank you for your time
- (Regardless,) Thank you in advance
- I [(would) greatly] appreciate it/this/that
- Thank You
In short, sound educated and respectful when emailing companies. Be polite no matter the outcome!
That's it for this week. Next week, I will teach you about the SASE method.
No comments:
Post a Comment